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A global Japanese Finance company is currently looking for suitable candidates for the position Administration Specialist is a great opportunity of the Administration position for capable candidates, who wants to work international team. If you have 1-2 years experience in Administration field and knowledge of English and German fluent level, do not hesitate to apply for this position.
Administration Specialist
Work place: Frankfurt a/Main
Administration tasks (40% of the work)
1. Stationary order Ordering of stationary and create Purchase Order Form
2. Send and receive all envelopes
• Couriers – On a daily basis prepare the courier bags for OCS and any other adhoc items.
• Mail distribution
3. Maintain papers, toners of printers and water
• Maintain printed stationary
• Kitchen supplies up-to-date (e.g. coffee, tea, water cooler, etc.).
4. Contact with reception of this building
• Liaise with Building Management – Meet and greet the visitors and ask them if they would like refreshments. Up-date staff lists, Up-to-date fire warden lists.
• Book conference room
5. Secretary work
• Checking supplier’s invoices relating to office supplies
• Send and receive ROA(Request of Approval) and file it
• Arrange booking of Hotel for General Manager or colleague from Tokyo
ISMS (20% of the work)
1. Maintain relevant papers of ISMS
• Keeping relevant documents(more than 20) up to date(Stamp, Key, Personal belongings, Confidential list, Information list, Software list, Emergency dial flow chart, Password change etc.)
• Keeping employment manual up-to-date
2. Contact with partners
Systems support (20% of the work)
1. Support existing and future Cooperation Partners and Licensees
• Supporting communication with our Systems Department and European Headquarters
Homepage/Website Content Management (20% of the work)
• Translate English content for German website into German
• Update content in coordination with respective department of Headquarter
• Translate German content into English if necessary
If you are interested & would like to find out more about this opportunity, please don't hesitate to contact us: info@recruit.com.pl
We are International Recruit / Head Hunting company, conducting recruit activities for Executive position for International companies (especially Japanese & German corporations ) located in Germany, UK, Poland, Czech, Slovakia, Belgium, France. We have many kind of job offer in all European countries including Japan. Welcome to register your CV for the future!
do negocjacji
Frankfurt a/Main, Germany
